Privacy policy
Welcome to ChairsideAssist Ltd
We are committed to protecting and respecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable data protection laws.
This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you visit our website or engage our services as a dental nursing recruitment agency.
Company Name: ChairsideAssist Ltd
Registered Office: 1711 High Street, Knowle, Solihull, B93 0LN, United Kingdom
Company Number: 16661021
Email: info@chairsideassist.co.uk
We may collect and process the following types of personal data:
A. Candidate Information
• Full name, address, date of birth, and contact details
• Professional qualifications, employment history, CVs, and references
• Right to work documentation and identification
• Disclosure and Barring Service (DBS) information (if applicable)
• Communication records (emails, messages, or calls)
B. Client (Dental Practice) Information
• Business contact details
• Practice address and contact persons
• Recruitment preferences and placement information
• Payment and invoicing data
C. Website Data
• IP address, browser type, and usage data (via analytics tools)
• Information collected through cookies and similar technologies
We use your data for the following purposes:
• To match candidates with suitable dental placements
• To contact you regarding applications or job opportunities
• To communicate with client practices and manage recruitment services
• To comply with legal obligations (e.g., right-to-work checks)
• To improve our website and user experience
• To maintain business records and process payments
We process your personal data under one or more of the following legal bases:
• Consent: When you voluntarily submit information (e.g., through job applications or contact forms).
• Contractual necessity: To perform our obligations under a recruitment or placement agreement.
• Legal obligation: To comply with employment and safeguarding laws.
• Legitimate interest: For business administration, client relationship management, and marketing (where appropriate).
We retain candidate and client data only as long as necessary for recruitment and compliance purposes.
Typically:
• Candidate data: Up to 24 months after last contact, unless you request deletion sooner.
• Client data: Up to 7 years for accounting and legal records.
After these periods, personal data is securely deleted or anonymised.
We may share personal data only with:
• Client dental practices (for placement purposes)
• Service providers (e.g., IT hosting, email, analytics) who process data on our behalf
• Legal or regulatory authorities when required by law
We do not sell or rent personal data.
All data is stored and processed within the UK or EEA where possible.
Under UK GDPR, you have the following rights:
• Access – Request a copy of your personal data.
• Rectification – Correct inaccurate or incomplete data.
• Erasure (“Right to be forgotten”) – Request deletion of your data.
• Restriction – Limit how we process your data.
• Portability – Receive a copy of your data in a structured format.
• Objection – Object to processing based on legitimate interests or marketing.
To exercise your rights, please contact: info@chairsideassist.co.uk
Our website may use cookies to improve functionality, analyse site usage, and personalise user experience.
You can control or disable cookies through your browser settings at any time.
We implement appropriate technical and organisational measures to protect your data against unauthorised access, loss, or misuse, including encryption, secure servers, and limited staff access.
We may update this Privacy Policy periodically.
Any changes will be posted on this page with an updated “October 2025”
If you have questions about this Privacy Policy or how your data is handled, please contact:
ChairsideAssist Ltd
1711 High Street
Knowle, Solihull
B93 0LN
info@chairsideassist.co.uk